Booking software for hunting & fishing outfitters, built in Manitoba
Stop losing bookings you already earned.
GuideFlow is the booking pipeline built for hunting and fishing outfitters. Every inquiry followed up, every trip organized, without you living in your inbox.
$149/month CAD, billed annually at $1,788/year. Setup included.
The problem
Your leads are going cold.
While you're guiding, hauling gear, or running camp, leads are going to whoever replies first.
Facebook, website forms, email, phone calls, texts and referrals all create booking opportunities, and every one of them lands somewhere different. GuideFlow is the one place you put them. Adding an inquiry takes about ten seconds — after that it's on the list, and the follow-ups run on their own until that guest books or tells you to stop.
We don't pretend to read your inbox for you. What we do is make sure nothing you've written down goes cold.
Facebook messages
Website forms
Phone calls
Text messages
Referrals
Reply first
The outfitter who answers fastest usually wins the booking.
Minutes matter
A hot inquiry can book someone else before you even get back to signal.
Real money
One guided trip is worth hundreds or thousands. Every missed inquiry adds up.
The difference
We never take a cut of your bookings.
Most booking platforms charge a percentage of every trip you sell, or per-booking fees that grow as you grow. GuideFlow is one flat price. Book ten trips or a thousand, we don't touch your revenue.
No commissions. No per-booking fees. No per-guide pricing. Ever.
How GuideFlow works
From first inquiry to booked trip, and back again.
- 1
You add the inquiry
However it reached you — Facebook, a phone call, a text, the website — it takes about ten seconds to put in. That's the only part that needs you.
- 2
You approve the journey
Start the automated Guest Journey, handle it yourself, or get reminded later. Nothing sends without your say-so.
- 3
Follow-up sends itself
GuideFlow keeps the conversation warm with follow-ups timed from day 0 to day 30, in your voice.
- 4
Book the trip
Turn the live ones into confirmed bookings on a shared calendar your whole team can see.
- 5
Take care of them after
Post-trip thank-yous and review asks go out on their own, so good guests come back and bring their buddies.
See it in the product
A closer look at three of those steps.
You approve the journey
Start the automated Guest Journey, handle it yourself, or get reminded later. Nothing sends without your say-so.
You stay in control. Nothing goes to a guest without your say-so.
Follow-up sends itself
GuideFlow keeps the conversation warm with follow-ups timed from day 0 to day 30, in your voice.
Follow-ups go out on their own until they book or tell you to stop.
Book the trip
Turn the live ones into confirmed bookings on a shared calendar your whole team can see.
Guide, boat, package and water on one shared calendar.
Getting started
We set it up with you. Not for you to figure out.
No big software project, and you are not doing it alone. We sit down together and build your operation out of your existing website in one sitting.
- 1
We get on a call
One session, screen shared or over the phone. Nothing to install, nothing to configure on your end.
- 2
We build your operation
We point GuideFlow at your website and it drafts your packages, FAQs, packing lists, and guest emails. You tell us what's wrong and we fix it while you watch. Most operations are done in one sitting.
- 3
Start booking
Tweak anything in your own words, switch on your Guest Journeys, and every new inquiry gets followed up automatically. You're live.
Pricing
Simple, honest pricing.
One price for the whole operation, paid once a year. Setup included, no commissions, no per-guide pricing. Book ten trips or a thousand, we never touch your revenue.
Billed annually at $1,788/year CAD
30-day money back, no questions
+ applicable taxes on all prices shown
No commissions and no per-guide pricing. Ever.
GuideFlow is in beta. It works today, and we're still building it.
Setup included
We build your packages, FAQs, packing lists and guest journeys with you.
No commissions
One price. We never take a cut of a booking.
30-day money back
Thirty days to decide it's not for you. No questions, full refund.
Your data is yours
Export everything, any time, in a format you can actually use.
Why a year, not a month.
Your booking season is about four months. The follow-up that wins next season runs in the other eight — the deposits, the repeat guests, the review asks, the guy who said maybe next year.
Monthly billing quietly invites you to cancel in November. November is exactly when the software should be working on the guests you'd have re-booked. So we don't sell it that way.
If that's wrong for your operation, the thirty days will tell you, and you'll get your money back.
An honest fit
Who GuideFlow is not for.
GuideFlow may not be for you if:
- You already use a complex CRM and love it
- You do not get inquiries from multiple places
- You do not struggle with follow-ups
- You do not need help managing availability or bookings
GuideFlow is built for operators who want a simpler system that matches how they actually work.
FAQ
Honest answers to fair questions.
$149/month CAD, billed annually. That's $1,788 a year, plus applicable taxes, paid upfront. There is no monthly plan. The monthly figure is there so you can compare us against everything else you pay for, not because you can pay us that way. Setup is included: we build your operation with you rather than handing you an empty account. No commissions, no per-guide pricing, no per-booking fees.
Apply
Request beta access.
Tell us a bit about your operation and where inquiries are getting hard to manage. No pitch deck. No pressure.
Emailhello@guideflow.ca
$149/month CAD, billed annually at $1,788/year. Setup included. 30-day money back.
Applications are reviewed personally. If it's not a fit, we'll tell you straight.